Document Control & Management

Effective MGPS document control so your drawings, permits, logs, test sheets and certificates stay accurate, accessible and auditable. We help you build a controlled system that reduces risk, prevents errors and improves readiness for inspections.​

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What We Support

We can help you create or improve a controlled document system covering:

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Drawings & System Information

• Ensuring drawings reflect current system arrangements through revision control

• Improving version control, labelling and storage

• Making critical information easy to find during faults or works

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Permits & Control of Work Records

• Consistent filing and retention of Permit-to-Work documentation

• Clear audit trail for isolations, modifications and reinstatement

• Supporting templates and guidance where needed

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Logs, Test Sheets & Certificates

• Organising maintenance evidence and testing records

• Improving traceability between assets, tests and outcomes

• Ensuring certificates and verification evidence are stored logically

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Operational Documentation

• Policies and procedures aligned with current practice

• Clear ownership for updates and approvals

• Escalation and emergency response documentation that stays current

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How We Improve Document Control

Support is tailored to your current position from quick tidying and structure, to a full controlled system build.

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Typical steps include:

• Reviewing current documentation, storage locations and gaps

• Defining what “controlled” looks like for your organisation

• Implementing practical structure: naming conventions, folders, registers, versioning

• Assigning ownership and review cycles

• Providing a clear “how to maintain this” guide for day-to-day use

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The objective is not to create extra admin, it’s to reduce avoidable risk and prevent errors caused by outdated or missing information.

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​What You Get

• A structured, controlled MGPS document system

• Improved accessibility for estates teams and authorised personnel

• Stronger audit trail for planned works and reactive events

• Better readiness for inspections, reviews and governance meetings

• Reduced risk of mistakes caused by outdated drawings or incomplete records